The service by a tenant of a break notice in the context of a commercial lease is a tricky business. Notice clauses are complex, and it is often not clear which of the requirements are mandatory and which are not. A recent decision of Lord Hodge in the Outer House, Batt Cables plc v Spencer Business Parks Ltd  CSOH 81, considers this issue, and contains interesting arguments relating to agency law.
As is often the case, the landlords' interest in the property had been transferred between different companies within a company group. In effect, the tenant served the break notice on a related company of the landlord (SH plc), rather than the landlord (SBP Ltd). SBP Ltd and SH plc shared registered offices, and so the notice was served to the correct address, but was addressed to the wrong company within the group. The confusion was perhaps not surprising. The new landlords, SBP Ltd, had written to the tenants to welcome them as tenants of SBP Ltd, but had managed to do so on headed notepaper of SH plc. The landlords argued that the break notice had been incorrectly served. The tenants countered by arguing that the only mandatory requirement in the notice clause was that the notice be in writing and be served on the landlords. The notice clause did not, the tenants argued, require the notice to be addressed to the landlords.
Lord Hodge indicated that he was bound by the Inner House case of Ben Cleuch Estates Ltd v Scottish Enterprise  CSOH 35; 2008 SC 252 (Inner House), leading him to conclude that, aside from any question of agency, the notice had not been properly served on the landlords. This illustrates the strict test which notices of this type must comply with. To quote Lord Hodge in para :
"First, when a contract confers on a party a right, such as an option, by notice unilaterally to alter the rights of the parties and imposes conditions or requirements as to its exercise, the party seeking to exercise that right must comply strictly with those agreed conditions or requirements. See Scrabster Harbour Trustees, Sir David Edward QC at para 43, Ben Cleuch (Outer House) Lord Reed at para 122. The reason for the rule is to enable the parties to be certain whether the event which alters the parties' rights or legal relationship has or has not occurred. See United Scientific Holdings Ltd v Burnley Borough Council  AC 904, Lord Diplock at p.929 and Lord Simon of Glaisdale at p.945; Muir Construction Ltd v Hambly Ltd 1990 SLT 830, Lord Prosser at pp.833-834."
To have any validity, the notice had to be served on SH plc acting as agent of the real landlord, SBP Ltd. On the agency point Lord Hodge stated:
"To demonstrate that the agent was so authorised often means that the person seeking to uphold the notice has to show that the agent was a general agent in the sense that the agent has authority to do anything in relation to the subject-matter of the agency. See Townsends Carriers Ltd v Pfizer Ltd, Peel Developments (South) Ltd v Siemens plc and Lemmerbell Ltd v Britannia LAS Direct Ltd. I accept that in the absence of express authority creating a general agency, there must be clear evidence to support the inference of such agency."
This provides us with a helpful reminder of the concept of a general agent, i.e. an agent engaged to carry out all the business of a particular principal, or all the business of a particular type (Stair Memorial Encyclopaedia Reissue, Agency and Mandate, 2002, para 55).
Lord Hodge's latter statement in the quote above is of especial interest. He indicates that where one is seeking to make an inference of agency, this will require clear evidence. This is in stark contrast to Lord Drummond Young's decisions a group of cases decided over recent years. Lord Drummond Young had, in effect, created a concept which he called ad hoc agency. This concept he applied in the following cases: Whitbread Group plc v Goldapple Ltd 2005 SLT 281; Laurence McIntosh Ltd v Balfour Beatty Group Ltd and the Trustees of the National Library of Scotland,  CSOH 1907; and John Stirling t/a M & S Contracts v Westminster Properties Scotland Limited  CSOH 117;  BLR 537. Inferences of agency were made in those cases on very little evidence of intention to create an agency relationship. Broadly, the problem in these cases resembled the problem in the case at issue: either the wrong company within a group had taken a particular legal step, or a newly incorporated company had taken a step which ought to have been taken by the previous incarnation of the company (a partnership). Lord Hodge does not appear to have been addressed on ad hoc agency. It may be that it will not flourish as a concept. If that is the case, that is a welcome development. Agency is sometimes referred to as a contract, or as a consensual relationship arising from contract. Whichever method is used, its cornerstone is consent. Real evidence of consent must be available in order to establish implied agency.
Lord Hodge decided that the notice had been successfully served on a Mr Dempsey, acting as an agent of the true landlord, SBP Ltd. He was the person charged with receiving letters on behalf of SBP and acting on them, either by himself or by referring them to others (para ). He was an agent acting with express authority. The fact that the notice was addressed to him at SH plc did not invalidate his power to receive the notice as an agent for SBP Ltd (para ).
The value of this decision for agency lawyers does not end there. Lord Hodge was addressed on the issue of apparent or ostensible authority. Had SBP, by sending various letters and communications, held out Mr Dempsey or SH plc as their agents either generally or for the specific purpose of receiving break notices (para )? This question was answered in the negative. What is significant is Lord Hodge's search for either a manifestation or a representation by SBP Ltd that SH was so authorised. As all students of the ordinary course in business entities at Edinburgh Law School will be aware, apparent authority requires a representation of the extent of the agent's authority from the principal (see Stair Memorial Encyclopaedia Reissue, Agency and Mandate, 2002, paras 75-81 or D Busch and L Macgregor, 'Apparent authority in Scots law: some international perspectives' (2007) Edin LR 349). A representation from the agent as to the extent of his own authority is not sufficient. Use of the word "manifestation" is also interesting, given that this is the language of the equivalent US concept in the Restatement (Third) Agency. Apparent authority was not established. No matter – the tenants were able to prove that the notice had been sufficiently served on an agent, acting with the express authority of the actual landlord.
A classic case for agency teachers!